Integration in Outlook

Step 1: Open Outlook and go to Options

[Translate to English:] Sreenshot Datei Optionen

After successfully opening your Outlook application, please go to File in your ribbon bar and click in the upcoming menu bar Options.

 

Step 2: Open the Trust Center

[Translate to English:] Sreenshot öffnen des Trust-Centers

Please call this up via the sidebar Trust Center (in some Outlook versions also called "Security Center"!) and select "Trust Center Settings...",

Step 3: Import your user certificate

[Translate to English:] Sreenshot Importieren

Through the button "Email Security", you can import your user certificate by clicking on "Digital IDs (Certificates)".

 

[Translate to English:] Sreenshot Import Dateiauswahl

Now select the certificate file you exported and specify the password of the file.

 

[Translate to English:] Sreenshot Import-Assistent

By selecting the "OK" button you confirm the import.

 

Step 4: Activate the user certificate

[Translate to English:] Screenshot Auswahlboxen

First, activate the selection box "Encrypt message contents and attachments"to ensure that outgoing messages are always cryptographically signed.

To activate your imported user certificate, please click on "Settings".

[Translate to English:] Sreenshot Zertifikatsauswahl

In the window that opens, please check that your user certificate has been automatically selected as the encryption and signing certificate. If not, you can change that via the "Select ..." button. The remaining settings should be selected as shown. It may be necessary to set the "hash algorithm" on "SHA256" and the "encryption algorithm" on "AES (256-bit)".

After doing this, please confirm with "OK" and close the Trust Center window and Outlook options with"OK" as well.

Step 5: Encryption when composing an e-mail

[Translate to English:] Sreenshot verschlüsseln einer Mail

Microsoft Outlook will now automatically sign your emails digitally. When composing an e-mail, go to menu point "Options" This button leads to possibilities for encrypting the e-mail. Please note, however, that you can only encrypt e-mails if you have already received a signed e-mail from all recipients of the e-mail you want to encrypt.

 

You also might be interested in